Case Studies Overview
Real projects, real outcomes. See how Digital Royalty builds custom software, integrations, and business systems that run in production.
Featured Projects
May 2026
Spreadsheet to Internal Platform Migration
The Problem A mid-size operations firm of around forty staff was running its entire business across roughly fifteen interlinked Google Sheets. Job intake lived in one workbook, scheduling in another, time logging in a third, invoicing in a fourth, and a master dashboard pulled selected ranges from all of them via fragile cross-sheet references. The spreadsheets had grown organically over...
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2026
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May 2026
Recruitment Automation Workflow Replacement
The Problem A specialist recruitment firm placing technical staff into mid-market businesses was handling candidates almost entirely by hand. CVs arrived by email and were saved into folders by consultant. Initial screening notes lived in a shared spreadsheet that consultants updated when they remembered. Calls were logged sporadically, and follow-up reminders depended on each consultant’s personal calendar discipline. The visible...
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All Case Studies
Recruitment Agency Pipeline Platform
The Problem A UK recruitment agency placing across several specialisms was running its pipeline across a generic ATS, two LinkedIn instances, a shared spreadsheet that nobody admitted to owning, and individual consultants’ personal Excel files. The ATS held candidate records. The spreadsheet held the actual state of each role: who was being put forward, where each candidate was in interview,...
Multi-Location Finance Reporting Dashboard
The Problem A multi-site services group operating eight branches across the South of England had no consolidated view of its own finances. Each branch ran its own copy of the same accounting software with its own chart of accounts, its own customised categories, and its own way of recording the same transaction. Group finance lived in Excel: every month, the...
Legacy Access Database Replacement
The Problem A long-established UK manufacturing business had been running its core operational records on a Microsoft Access database for nearly two decades. The database held customer records, order history, production scheduling, and dispatch logs going back to the early 2000s, well over a million rows across thirty-something tables, with macros and VBA built up over the years by three...
Law Firm Client Document Portal
The Problem A UK legal practice of around twenty fee-earners was sharing client documents the way most small firms do: email attachments, the occasional Dropbox link, and the occasional encrypted ZIP when the matter felt sensitive enough to warrant the extra step. The model was familiar to everyone but no longer defensible. Clients had started asking, at the start of...
Internal SOP Platform for Distributed Team
The Problem A distributed services business with around sixty staff across the UK and Europe had accumulated standard operating procedures the way most growing businesses do: by accident. Documents lived in three different Google Drive accounts (depending on which director had originally written them), a Notion workspace that had been adopted with enthusiasm and then drifted, a couple of long...
Healthcare Workflow Automation
The Problem A UK clinical operations team supporting a multi-clinician practice was buried in administrative work that sat around the patient-care system rather than inside it. The clinical system itself handled records, appointments, and notes correctly. What it did not handle was the workflow surrounding it. Referrals came in by fax, post, encrypted email, and the occasional portal. Each one...
Finance Back-Office Modernisation
The Problem The finance team of a UK professional services firm (four people supporting a business of around eighty) was running across four separate platforms. Invoicing happened in the accounting system. Expenses were captured by staff in a different mobile expense app. Reconciliation against the bank was done in the accounting system again, but with a separate plugin. And reporting...
E-commerce Stock and Accounting Sync
The Problem A UK online retailer doing low seven-figure revenue had hit the wall that most growing e-commerce businesses hit somewhere between fifty and two hundred orders a day. Shopify held the orders. The warehouse used a separate inventory management tool that an operations staff member updated by hand. Xero held the accounts, and the bookkeeper re-keyed daily Shopify totals...
Digital Contract Signing Workflow
The Problem A B2B services firm running annual revenue in the low millions was closing every contract the slow way. The standard process was: draft the contract in Word, export to PDF, email it to the client, wait for them to print it, sign it, scan it back, and email the scan. About a third of clients did this within...
Audit Trail Compliance Implementation
The Problem A regulated-industry business operating in financial services had built a perfectly functional internal operations system over several years. It handled the work. What it did not handle was answering the regulator’s questions about that work after the fact. When an auditor asked “who approved this transaction, when, and on what basis?” the only answer was a timestamp on...
About Our Case Studies
What We Build Looks Like This
Most development agencies describe their work in abstract terms: capabilities, methodologies, tech stacks. We find it more useful to show you what actually got built, what problem it solved, and what changed for the business afterward.
Every case study on this page describes a real project delivered for a real client. We anonymise the details to protect confidentiality, but the problems, approaches, and outcomes are genuine. These are not hypothetical scenarios or composites. Each one represents a system that is running in production today, processing real data, and being used by real teams.
The pattern across these projects is consistent: a business hits a ceiling that off-the-shelf tools cannot solve, we build a system that fits how they actually operate, and the result becomes infrastructure they rely on daily. Most of these clients are still with us, evolving their systems month by month under retainer. That retention reflects software that has become part of how the business runs.
What distinguishes our case studies from typical agency portfolios is specificity. We describe the integrations involved, the architectural decisions made, the constraints we worked within, and the trade-offs we navigated. You will find custom portals, AI-driven automation, monitoring infrastructure, API integrations, and legacy modernisation work, each written with enough technical and commercial detail that you can judge whether we understand problems like yours. If you are evaluating development partners, this level of detail tells you more about how we work than any capability deck ever could.
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